How Splash Financial Modernized Intake & Drove Results at Scale
Splash Financial replaced fragmented vendor management tools and email-based intake with Sudozi, achieving 75%+ reduction in intake email volume and up to $150K/year in projected savings.
Problem
Splash used two separate vendor management tools (TPRM and SaaS) in addition to email, which created manual work and big gaps in visibility. Intake relied heavily on email with no centralized system. Legal and compliance teams lacked context and audit history. There was no tracking of stakeholder roles or approvals, and renewals and risk reviews were hard to manage at scale.
Solution
Sudozi centralized vendor intake, approvals, and collaboration across teams. Simple, guided forms replaced email-based intake for vendor, NDA, and contractor requests. Dynamic approval logic automated routing across Legal, Finance, IT/Security, and business leads. Admins can configure workflows without IT support, and the platform handles parallel reviews and layered logic for spend thresholds.
Outcome
With Sudozi, Splash Financial centralized contract data, surfaced vendor insights, and eliminated renewal surprises. The team reduced risk, improved collaboration across Legal, Finance, and IT, and gained the visibility needed to support growth and audits.
How Sudozi Helps Splash Financial:
Effortless Intake for Employees
Simple, guided forms for vendor, NDA, and contractor requests. Intake is now fully self-serve — no more intake via email or chat. Eliminated back-and-forth for missing info.
Dynamic Approval Logic
Automated routing across Legal, Finance, IT/Security, and business leads. Admins configure logic without IT support. Handles parallel reviews and layered logic for spend thresholds.
Full Visibility into New Spend Intent
Central tracking of vendor status, contract value, and renewal dates. Real-time dashboards for compliance, ownership, and approvals.
Centralized Vendor Repository
Stores all MSAs, Order Forms, and compliance documents. Linked directly to intake requests, renewal workflows, and employee comments. Enables easy access for Legal, Finance, and auditors.
Full Visibility into Vendor Relationships
Unified dashboards tie together ERP data, vendor metadata, and request history. Spend and performance tracked across the full vendor lifecycle.
Renewals & Alerts
Smart reminders sent via Slack and email before contract end dates. Reminders are tied to approval workflows, ensuring timely actions and avoiding surprise renewals.
After onboarding Sudozi
Intake is now fully self-serve — no more intake via email or chat. Back-and-forth for missing info has been eliminated, resulting in a 75%+ reduction in intake-related email volume.
Vendor onboarding cycle time was cut by 50%+ through automated routing and dynamic approval logic.
Early estimates suggest up to $150K/year in time and compliance savings through automation and faster cycle times.
Contract timelines, renewal alerts, and vendor data are now managed in one system with 100% visibility into stakeholder reviews and sign-offs across Finance, Legal, and IT.
Sudozi centralized our vendor intake, approvals, and collaboration across teams — giving us 100% visibility into stakeholder reviews and sign-offs across Finance, Legal, and IT.
You might also like...
How Ontic Connects FP&A and Procurement
Ontic's small finance team needed to maintain budgets, track approvals, and report financial performance — all with limited resources. Sudozi unified FP&A, procurement, and legal workflows into one platform.
How Enigma Saves Hours of Work and Ensures Compliance with Sudozi
With a fast-growing team and strong compliance expectations, Enigma needed a scalable process to manage procurement and vendor management.
Ready to see similar results?
Learn how Sudozi can help your organization achieve the same transformation.